2020 APGO Martin L. Stone, MD, Faculty Development Seminar: Call for Abstracts Overview

APGO is now accepting submissions for workshop and round table abstracts for the 2020 APGO Martin L. Stone, MD, Faculty Development Seminar.

Date: Saturday, January 11, 2020 – Tuesday, January 14, 2020
Location: Hyatt Regency Coconut Point, Bonita Springs, FL

The submission deadline has passed.

Workshop, POWER, Round Table, and Film information.

Please click here to utilize our Abstract Submission Checklist.

The seminar is highly regarded for providing excellent opportunities to energize medical educators and to network with other physician-educators actively engaged in the pursuit of excellence in medical education. We look forward to receiving your submission for a workshop, round table, and/or a 3-5-minute video.

The 2020 theme is; “APGO 2020: A Clear Vision for the Future” and encompasses the following subthemes:

  • Blind Spots
    • Exposing unconscious bias
    • Promoting diversity and inclusion
    • Cultivating a positive learning environment
    • Uncovering the hidden curriculum
    • Preventing learner mistreatment
    • Recognizing and treating moral injury (burnout)
    • Tackling assessment and grading challenges
    • Fortifying your feedback
    • Other
  • Progressive Lenses
    • Transforming faculty development
    • Championing curricular change
    • Health systems science
    • Interprofessional education
    • Entrustable professional activities
    • Longitudinal integrated clerkships
    • Integration of basic science and clinical care
    • Patient safety and quality improvement
    • UME – GME transition
    • Wellness
    • Strengthening simulation
    • Utilizing innovation
    • Technology
    • Product patents
    • Creating accurate assessment tools
    • Bridging generational teachers and learners
    • Providing education locally, regionally, globally in low resource settings
    • Other
  • Keeping an Eye on You
    • Focusing on promotion
    • Observing ourselves and our learners
    • Creating a culture of wellbeing and resiliency
    • Optimizing educational career development
    • Using the science of teaching and learning to produce educational scholarship
    • Developing mentors and coaches
    • Building dynamic and functional teams
    • Nurturing professional identify formation in our learners and ourselves
    • Other

General Abstract Instructions and Guidelines for Submission

APGO encourages faculty, residents and medical students to participate in the 2020 APGO Martin L. Stone, MD, Faculty Development Seminar by submitting abstracts for the program’s workshops, round table discussions and video presentations. Resident and student submissions must be partnered with a faculty member.Please note that separate abstract forms must be submitted for workshops, round table discussions and the film festival. The submission deadline was May 13, 2019, 11:59 pm, EDT. Abstracts received after that date will not be considered for the program.

This meeting is education-based and focuses on medical student education. Abstracts on resident education with applicability to student learning or general education are also appropriate. Clinical outcome research topics are not appropriate and will not be reviewed. Please note that workshops and round tables at the APGO Faculty Development Seminar are meant to be interactive learning experiences for the attendees. Please be sure to include specific details regarding active learning. Presentations based on the science of teaching and learning, the development of educational research skills, and promoting the use of evidence-based education will be highly regarded.

A précis must accompany each workshop, round table, and/or film abstract submission. This short description (no longer than three lines of the abstract form) of your submission will be used in the final program. Please be specific and accurately describe the substance of your session, as the précis is used by meeting participants at registration to select the sessions they would like to attend.

Please click here to watch a video outlining successful components of FDS abstract submissions. For a sample abstract, click here.

The 2020 APGO Martin L. Stone, MD, Faculty Development Seminar abstracts will be included in the online APGO Abstract Catalog. Please follow the directions completely to ensure that your abstract is searchable. Please click here for the APGO Abstract Catalog form. You may need to save the form to your desktop first in order to complete it and save it again for uploading during the submission process.

To be considered for the program, abstracts should be prepared according to the guidelines described below. A “blind” review process will be used again this year. No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the title or abstract text, or précis and in addition for films, how the film is being used at the home institution. One (1) point will be deducted from your ranking score if any identifiers are included in your submission.

Individuals whose abstracts are accepted for presentation are required to register for the meeting and pay the registration fee. For workshops, basic audiovisual support, such as LCD projectors and flip charts, can be made available, but internet access cannot be arranged. There will be no AV support for round table discussions.


Workshop Abstract Submission Instructions

The format for this meeting allows for approximately 30 abstracts to be selected for presentation as 75-minute interactive workshop sessions. Sessions should employ active learning, maximize group activities and discussions, and should not be solely lecture format. Workshop abstract topics should reflect the program theme and be pertinent to  undergraduate medical education, although other education-based topics may be considered. The workshop goals should be to provide participants with new knowledge and/or proven techniques and tools that will enhance teaching and learning experiences at their home institutions or enhance the participant’s professional development as an educator. Authors are asked to indicate into which subtheme the abstract best fits:

  1. Blind Spots
  2. Progressive Lenses
  3. Keeping an Eye on You

No more than three presenters for each workshop can be listed in the program; therefore, the abstract will be limited to no more than three authors. At least one author must be an APGO member and all authors are expected to attend and pay for the meeting. The title of the abstract is limited to 100 characters, including spaces, and the abstract text must not exceed 250 words. The word count must be included at the bottom of the abstract text.

The format of the abstract should include:

  • Title
  • Author(s)
  • Objective/Background (e.g. educational relevance)
  • Workshop Agenda (e.g. elements, structure, timeframe)
  • Interactive Component
  • Take Home Product (e.g. toolkit, resources, rubrics, handouts, pocket guides)
  • Keywords (3)
  • Précis
  • Word count

Additional information to be provided: In two simple sentences or less, each author must summarize their expertise or experience related to the abstract topic, and/or as a presenter at other similar meeting formats. This summary is in addition to the 250-word limit for abstracts.

If your workshop abstract is not accepted, but you would be willing to have the abstract considered for a round table discussion, please indicate this at the bottom of the workshop abstract form. If your workshop abstract is not accepted as a workshop or round table, and you are a first-time APGO presenter who would be willing to have the abstract  considered for the POWER program, please indicate this at the bottom of the abstract form.


APGO Proposed Oral Workshop Educational Review Program (APGO POWER program)

The POWER program allows first-time authors an opportunity for mentoring by presenting their proposals to senior APGO FDS
faculty members for future workshop submissions. If you are a prospective first-time presenter at APGO Faculty Development Seminar and would like your workshop to be considered for the POWER program and an oral presentation, please indicate your interest on the abstract submission form. Abstracts to be considered for the POWER program are submitted and considered for acceptance through the standard abstract submission process. If your abstract is not accepted to the 2020 APGO Faculty Development Seminar for a workshop session, but is accepted into the POWER program, you will be invited to attend the meeting and participate in the POWER program on Monday afternoon, January 13, 2020.  During this mentoring session you will be asked to give a 5-minute oral presentation of your workshop proposal (not the actual workshop). This closed-group session will be followed by individual mentoring for future workshop development by senior APGO members.


Round Table Abstract Instructions

The popular round table discussions will be held during a morning breakfast session. The format allows 16-20 abstracts to be selected for presentation. Each round table discussion group will include the abstract author and up to 10 participants. A suggested list of topics, as suggested by attendees from last year’s meeting, is below, or you may submit a current “hot topic” of your own. The round table discussions are approximately 45 minutes long and take place during breakfast. Round tables should be interactive. No more than one author is permitted per round table abstract. The author must be an APGO member and attend the meeting. If a physician-in-training is to present the round table, they must be paired with a faculty member (this is the only case where two authors are permitted for round tables). The title of the abstract must not exceed 100 characters, including spaces, the abstract text must be 100 words or less and the word count must be at included at the bottom.

The format of the abstract should include the following:

  • Title
  • Author
  • Objective or purpose of the presentation
  • Major discussion points
  • Précis
  • Word count

Additional information to be provided: In two simple sentences or less, the author must summarize their expertise/experience related to the abstract topic and/or as a presenter at other similar meeting formats. This summary is in addition to the 100-word limit for abstracts.

Audiovisual equipment will not be available at the round table discussions; therefore, these presentations should be truly interactive discussions of interesting and current topics in education, with the author serving as facilitator/leader.

Potential round table discussion group topics include, but are not limited to:

  • Blind Spots
    • Exposing unconscious bias
    • Promoting diversity and inclusion
    • Cultivating a positive learning environment
    • Uncovering the hidden curriculum
    • Preventing learner mistreatment
    • Recognizing and treating moral injury (burnout)
    • Tackling assessment and grading challenges
    • Fortifying your feedback
    • Other
  • Progressive Lenses
    • Transforming faculty development
    • Championing curricular change
    • Health systems science
    • Inter-professional education
    • Entrustable professional activities
    • Longitudinal integrated clerkships
    • Integration of basic science and clinical care
    • Patient safety and quality improvement
    • UME – GME transition
    • Wellness
    • Strengthening simulation
    • Utilizing innovation
    • Technology
    • Product patents
    • Creating accurate assessment tools
    • Bridging generational teachers and learners
    • Providing education locally, regionally, globally in low resource settings
    • Other
  • Keeping an Eye on You
    • Focusing on promotion
    • Observing ourselves and our learners
    • Creating a culture of wellbeing and resiliency
    • Optimizing educational career development
    • Using the science of teaching and learning to produce educational scholarship
    • Developing mentors and coaches
    • Building dynamic and functional teams
    • Nurturing professional identify formation in our learners and ourselves
    • Other


Film Festival Submission Guidelines

For the second year in a row, the APGO Faculty Development Seminar will be accepting short films pertinent to women’s health education.  Submissions should be actual products that can be and/or are being used for women’s health education. Consider submitting your short film for review. Films must be no longer than 5 minutes and must be uploaded to YouTube or Vimeo for review. Medical students, residents, fellows and faculty are all encouraged to submit films. The title of the film/abstract must not exceed 100 characters, including spaces, the abstract must be 100 words or less and the word count must be included at the bottom.

We ask that film submissions meet the following criteria:

  • Relevant to the field of Women’s Health
  • Relevant to Undergraduate Medical Education (UME)
  • Usable as an educational tool/product to teach students, faculty, others

Each film submission requires an accompanying abstract that should include the following:

  • Author(s)
  • Title of Film
  • Objective or Purpose of Film
  • Targeted Learners
  • Description of how the film is currently being used or how you plan to use the film at your home institution
  • Précis
  • Word count

Additional information to be provided: In two simple sentences or less, the author must summarize their expertise/experience related to the abstract topic and/or as a presenter at other similar meeting formats. This summary is in addition to the 100-word limit for abstracts.

Abstract Deadlines Reminder

The deadline for all abstract submissions was Monday, May 13, 2019, 11:59 pm EDT. Abstracts received after that date will not be considered for the program. All abstracts MUST be submitted electronically through the online abstract submission system. The APGO Undergraduate Medical Education Committee (UMEC) will review all proposals in July, after which time those who submitted proposals will be contacted regarding their submissions. The UMEC reviewers will be blinded to institution and to the authors so to avoid bias in selecting abstracts.

To help you plan your calendars, we include the following timeline:

  • Abstract Submission Deadline: Monday, May 13, 2019, 11:59 pm EDT
  • Notification of Abstract Acceptance or Rejection: Mid-August 2019

We look forward to seeing you at the 2020 Martin L. Stone, MD, Faculty Development Seminar and appreciate your interest in submitting material for consideration.

Please click here to utilize our Abstract Submission Checklist.