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2020 CREOG & APGO Annual Meeting
REQUIREMENTS & GUIDELINES for Abstract Submissions

The Council on Resident Education in Obstetrics and Gynecology (CREOG) and the Association of Professors of Gynecology and Obstetrics (APGO) invite you to submit a proposal for a breakout session, small group discussion, oral abstract and/or poster at the 2020 CREOG & APGO Annual Meeting.

Our 2020 theme is The Future is Back. Educational sub-topics to use in your submission are:

  • Paint with all the Colors: Gender Equality, Diversity and Inclusion
  • Just Want to Have Fun: Strategies for Well-Being
  • Rollercoaster Adventures: Feedback and Evaluation
  • As if by Magic: Innovations in Curriculum and Design Thinking
  • Just Say Yes: Gaining Commitment (Faculty/Learner Buy-In/Leadership)

Type of presentations include:

  • Breakout Sessions: hour-long, interactive sessions with audiovisuals designed to facilitate an exchange of information, ideas and educational strategies among a large group of participants
  • Small Group Discussions: hour-long, interactive sessions designed to have the same overarching goals in a more intimate group of up to 25 people (no audiovisuals)
  • Oral Abstracts and Posters: presentations of research and educational innovations
  • Film Festival Submissions: short films pertinent to women’s health education (no longer than 10 minutes and must be uploaded to YouTube or Vimeo)

Film Festival submissions will be categorized to fit into one of the four broad areas:

  • Medical Student Education
  • Resident Education
  • Faculty Education
  • Continuing Medical Education

Film Festival submissions will be further subdivided using the ACGME competencies:

  • Patient Care
  • Medical Knowledge
  • Practice Based Learning and Improvement
  • Professionalism
  • Communication Skills
  • Systems Based Practice and Improvement

Become a Big Deal! Awards have been established to encourage research and knowledge dissemination about obstetrics and gynecology. The awards offered at this meeting include:

    • Student or Resident Award for Excellence in Educational Research
      One $500.00 award for best oral abstract or poster
    • Oral Abstract Presentation Awards
      Three awards given, 1st place $500.00, 2nd place, $300.00, 3rd place $200.00
    • Poster Presentation Awards
      Three awards given, 1st place $300.00, 2nd place $150.00, 3rd place $100.00
    • EMPOWER CREOG Grants
      Five $2,000.00 awards given to Program Directors, Residents and Program Managers to initiate programs and research in specific areas of residency training.
    • APGO Academic Scholars and Leaders Alumni Oral and Poster Awards
      Two awards given, one for best oral abstract presentation, $500.00, and one for best poster presentation, $300.00, from submissions by graduates of the APGO Academic Scholars and Leaders program between 2015-2019.

APGO Abstract Catalog

The APGO Abstract Catalog is an interactive database of oral and poster abstracts are presented at CREOG & APGO Annual Meetings that can be used as a resource to determine what has been presented at past meetings. Note: This is an APGO Member benefit and will only be open to the public during the dates of the CREOG & APGO Annual Meeting submission process. Link to the catalog:

http://www.apgo.org/education/abstract-catalog.html

Peer Review

All submissions will be peer-reviewed anonymously by members of CREOG and APGO.


Online Abstract Submission Instructions for Film Festival

  • At least one author must be a member of ACOG or APGO, or be a resident or medical student.
  • Must be no longer than 10 minutes in duration.
  • Must include a link to the YouTube or Vimeo video. Password protected films must be submitted via Vimeo, not via YouTube. Please provide any passwords in the designated field on the Film Festival Application.
  • Authors must obtain all music and other copyrighted images and footage.
  • Clinical outcome studies are not appropriate and will not be included.

Note: For specific instructions on uploading YouTube files, please visit the YouTube support website at: YouTube Support. For specific instructions on uploading Vimeo files, please visit the Vimeo Help Center at: Vimeo Help Center.

Online Abstract Submission Instructions for Oral Abstracts, Posters, Breakout Sessions and Small Group Sessions

  • Abstracts must be submitted online via the abstract submission portal by 5:00 pm ET on August 9, 2019.
  • Complete information must be entered in the required fields on the webpage.
  • The submission must present completed data sets.
  • Incomplete submissions will not be reviewed.

Format Specifications:

  • Abstract Title must not be more than 100 characters.
  • Limit Oral and Poster Abstracts to 250 words, not including title, authors, affiliations and keywords.
  • Limit Breakout and Small Group Abstracts to 750 word, not including title, speaker, affiliations and keywords.
  • Abstracts are limited to six (6) authors, including the primary author.
  • Tables are not allowed in abstracts.

Headings: Each oral abstract or poster submission should include the following headings:

  • Purpose
  • Background
  • Methods
  • Results
  • Discussion

Each breakout or small group submission should include the following headings:

  • Learning or Performance Objectives (what your session will achieve)
  • Background (describe relevance to members)
  • Description of Session (Describe the structure, activities, & materials that will be used, be clear about what makes your session interactive)

Keyword/s

  • Include up to three (3) keywords/topic areas that best describe your abstract
  • These keywords/topic areas will allow attendees to search for your session in our meeting app

Deadlines

  • August 9, 2019: Abstract submitted online (by 5:00 PM Eastern Time)
  • October 2019: Notification of final disposition of all sessions

Presentation Equipment

Presenters who choose to use any equipment for hands-on demonstrations are responsible for all shipping, receiving, secure storage arrangements and payment for their equipment. It is preferred that any equipment used in presentations is from a registered exhibitor who can ship, receive and store equipment with their exhibit materials for you. Presenters who are not working with registered exhibitors to handle equipment must make their own arrangements well in advance directly with the hotel and pay for shipping and receiving directly to the FedEx Office at the Hyatt Regency Orlando. The hotel concierge may be able to offer advice on storage options.

Advise Kelly Toepper, APGO Associate Director, Meetings and Events of your finalized arrangements by email.